Supervises the accuracy verification of Front Office, Food and Beverage and other revenue center activities
Oversees the daily balancing of cash, direct bill, credit card and other revenue related accounts
Maintains accurate up to date reference documentation regarding all standard rates, group and special rates, packages and promotions offered by the Grand Beach Hotel Group
Monitors the daily auditing of banquet checks, event orders, cover counts and guarantees to ensure accuracy and completeness of information and billing
Supervises review of group room block-pick-up/attrition figures and verification of accuracy and completeness of room charges and complimentary rooms provided
Oversees review of adjustments, paid-outs and miscellaneous charges to ensure appropriateness and conformity to established procedure, initiates correction where necessary, reports deviations to management
Ensures submittal of all allowance vouchers to appropriate management for review and approval
Performs adjustments of Daily Activities Report to reflect rebates and miscellaneous charges, daily
Supervises tracking and reporting activities related to pooled gratuities, charged tips, sub contractor revenue splits
Monitors rate variance investigation and reporting activities
Supervises/assists in the preparation and distribution of daily activities reports
Assists in the investigation/correction of errors/discrepancies discovered in audit process
Ensures accuracy and timeliness of audit completion, and prepare the daily revenue report for corporate
Reconcile all third party transactions and house account charges.
Reconcile and balance taxes daily.
Prepares and inputs daily journal entries and upload them into the accounting system.
Assists in the General Ledger reconciliation
Assists in random cashier house bank audits
Completes reconciliation and submission of credit cards to merchant vendor
Assists in the end of month closing activities and reconciliation of clearing accounts
Ensures adherence to all departmental and Grand Beach Hotel Group guidelines, policies and procedures
Attends required hotel meetings to: keep abreast of in-house activities/promotions and events; maintain communications with other departments throughout the hotel
Reviews open purchase order file, checks on past due invoices weekly
Obtains original copies of all purchase orders and matches same to related receiving materials
Verifies receipt of all materials listed on invoices and statements received from vendors and suppliers
Performs accuracy verification of items received, prices charged and invoice extensions
Reports deviations from established purchasing/receiving procedures to supervisor
Assigns expense code allocations from chart of accounts to items on invoices
Submits coded invoices for review by Supervisor
Maintains trace file for payment of recurring expenses in a timely manner
Posts/inputs invoice data into accounting record daily
Verifies accuracy of data posted,
Prepares approved and signed checks for mailing in a timely manner (or as required by law)
Assigns expense code allocations from chart of accounts to items on invoices.
Works with vendors and suppliers to resolve discrepancies and/or confirm payment of outstanding invoices.
Maintain and update checkbook in consistence with company standards
Other duties as assigned