« Reviews open purchase order file, checks on past due invoices on a biweekly basis.
« Assigns expense code allocations from chart of accounts to items on invoices.
« Verifies accuracy of data posted by review the general ledger posting regularly.
« Review and approve checks before submitted to Director of Finance for signature.
« Works with vendors and suppliers to resolve discrepancies and/or confirm payment of outstanding invoices.
« Verifies and processes payment of Travel Agent commissions
« Assist in the preparation of month end accruals for materials and supplies received but not invoiced.
« Balances end of month payments, accruals and reversals to assist in month end closing
« Assists in the preparation of materials required for review of the months General Ledger postings prior to closing
« Works closely and communicates frequently with Human Resources to provide for the free flow of pertinent information between the two departments
« Follows security procedures designed to ensure the confidentiality of all payroll related information
« Assists in the preparation of payroll related month end journal entries
« Assist in reconciliation of insurance billing statements and investigates variances
« Monitors reporting of tips by personnel in designated categories, calculates requirements to ensure that amounts reported are sufficient to meet those established by governmental mandate
« Prepares payroll related documentation, for submittal to contract payroll processor
« Completes payroll documentation for submission to contract payroll processor in a timely manner
« Assists in the performance of annual review and purge of files
« Ensures adherence to all departmental and hotel guidelines, policies and procedures
« Prepares balance sheet account reconciliations
« Input hotel PM system data daily for reporting and month end entries.
« Attends required hotel meetings to: keep abreast of in-house activities/promotions and events; maintain communications with other departments throughout the hotel
« Attends departmental meetings as required to communicate effectively with all accounting personnel to ensure that they are kept current with pertinent hotel information and activities