Accounting Supervisor

Location:Miami Beach, FL
Exempt/Non-Exempt:Exempt
Benefits:Free parking; Paid Time Off; Medical, Dental, Vision and Life Insurance
Employment Type:Full Time
Department:Accounting
Description:

Performs accuracy verification on all invoices/statements entered by accounting clerk. Corrects time and attendance and processes payroll. Oversees Accounting Clerk AP duties. Additional duties include creating manual and computer records of expenses and payments, assisting in the preparation of various reports and reconciliations produced by the department.

Duties:

 

«  Reviews open purchase order file, checks on past due invoices on a biweekly basis.

«  Assigns expense code allocations from chart of accounts to items on invoices.

«  Verifies accuracy of data posted by review the general ledger posting regularly.

«  Review and approve checks before submitted to Director of Finance for signature.

«  Works with vendors and suppliers to resolve discrepancies and/or confirm payment of outstanding invoices.

«  Verifies and processes payment of Travel Agent commissions

«  Assist in the preparation of month end accruals for materials and supplies received but not invoiced.

«  Balances end of month payments, accruals and reversals to assist in month end closing

«  Assists in the preparation of materials required for  review of the months General Ledger postings prior to closing

«  Works closely and communicates frequently with Human Resources to provide for the free flow of pertinent information between the two departments

«  Follows security procedures designed to ensure the confidentiality of all payroll related information

«  Assists in the preparation of payroll related month end journal entries

«  Assist in reconciliation of insurance billing statements and investigates variances

«  Monitors reporting of tips by personnel in designated categories, calculates requirements to ensure that amounts reported are sufficient to meet those established by governmental mandate

«  Prepares payroll related documentation, for submittal to contract payroll processor

«  Completes payroll documentation for submission to contract payroll processor in a timely manner

«  Assists in the performance of  annual review and purge of files

«  Ensures adherence to all departmental and hotel guidelines, policies and procedures

«  Prepares balance sheet account reconciliations

«  Input hotel PM system data daily for reporting and month end entries.

«  Attends required hotel meetings to: keep abreast of in-house activities/promotions and events; maintain communications with other departments throughout the hotel

«  Attends departmental meetings as required to communicate effectively with all accounting personnel to ensure that they are kept current with pertinent hotel information and activities

Qualifications:

 

«  Accounting degree or equivalent years of experience

«  Four years experience in Accounting, thorough understanding of corporate accounting procedures including: General Ledger account reconciliations, Accounts payable and Payroll

«  Working knowledge of computer based accounting software, Windows, Excel, Word

«  Ability to operate basic office equipment

«  Effective organizational and communication skills

«  Ability to work flexible schedule to include weekends and holidays

«  Attention to details and multitasking.

«  Preferred ADP Payroll systems, Attendance on Demand (TMS), Accpac Accounting system



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